Faculties are only permitted to retain matched applicant files. Your faculty is not permitted to retain application materials for unmatched applicants, provided via CaRMS, outside of the match cycle in which they were provided, as per the services contract. Matched applicant files that are no longer needed for the purpose of their collection/retention and unmatched applicant files must be securely destroyed/disposed of following the applicable match cycle. Note that this does not include documents your faculty creates in the assessment/selection/decision making process, such as interview notes, scoring, etc., as these documents are created by the program/faculty and not provided or housed by CaRMS, you are able to retain these as per your faculties retention guidelines.
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