Please note that documents uploaded to the CaRMS UG Portal are required to follow the below naming convention. Documents that do not follow the naming convention may be returned to you for renaming.
Student with a middle name
CONVENTION: LastName_FirstName_MiddleName_DocTypeName_DocLanguage
EXAMPLES:
Smith_John_Colin_Medical transcript_e
Harris_Anna-Mae_Louise_Medical transcript_e
Student with no middle name
CONVENTION: LastName_FirstName_DocTypeName_DocLanguage
EXAMPLES:
Doe_Jane_MSPR_e
Lamport_Mary-Ellis_Medical transcript_e
Student with only one name
CONVENTION: Name_N-A_DocTypeName_DocLanguage
EXAMPLE: Obugatu_N-A_Medical transcript_e
Multiple students with the exact same name
CONVENTION: LastName_FirstName_Student Number_DocTypeName_DocLanguage
EXAMPLE: Jefferson_Darius_987654321_MSPR_e
Document other than MSPR or Medical Transcript
CONVENTION: Enter “Other” for the DocTypeName.
EXAMPLE: Smith_John_Colin_Other_e
Letter of Language Proficiency
CONVENTION: Enter “Proficiency Letter” for the DocTypeName
EXAMPLE: Smith_John_Colin_Proficiency Letter_e
Class List
CONVENTION: DocTypeName_SchoolName
EXAMPLE: Class list_McMaster University
Please ensure that the class list is in Excel format.
NOTES:
- Underscores must be used between segments.
- File names are not case sensitive.
- French accents must be included in the student’s name, if applicable. Accents are not required for the document type name.
- For students with a hyphenated first or last name, you can either enter a space between the name or use the hyphen (i.e Louis-Rene or Louis Rene).
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