When can programs access applicants’ documents?

Document type	Rule	Rationale
Photos	Masked from file reviewers/programs until 3 days prior to the interview period	Used solely for identification during interviews; not for evaluation or selection.
FMProC score	Masked from file reviewers/programs until the interview period has ended	Scores must not be used in interview offer decisions (per Family Medicine Program Directors).
Citizenship/ legal status documents	Accessible to the PGME Office only	Citizenship/legal status documents are accessible only to the PGME Office for licensing and verification, as they contain sensitive personal information.
Language proficiency examinations (with photo) CELPIP – General IELTS OET Test de connaissance du français (TCF) Test de connaissance du français pour le Canada (TCF – Canada) Test de connaissance du français pour le Québec (TCF – Québec) Test d’évaluation du français (TEF) TOEFL	Documents accessible to the PGME Office only	Contain applicant photos.
	Exam type and score visible to programs	Programs can view exam type and score in the Examinations section of CaRMS Online.
Language proficiency examinations (no photo) Examen de l'OQLF Examens de compétence de la langue française Test de Francais International (TFI)	Accessible to file reviewers/programs	Do not contain a photo.