Program directors and administrators
Guidelines and general information for program directors and administrators
- As a program, what are my contractual obligations within the match?
- What are the program description standardized instructions?
- A program has a new administrator. How do they gain access?
- There is a new program director for our program, how can they gain access?
- As a program director or administrator, what are my responsibilities in the CaRMS process?
- As a program director or administrator, how do I log in to CaRMS Online? See all 16 articles
Program description setup
- I am a Pediatrics program director or program administrator. How do I add the Pediatrics structured reference letter as a requirement in my program description?
- What application accommodations were implemented in our program descriptions for Canadian Medical graduates affected by the Québec physicians strike?
- I am a Physical Medicine & Rehabilitation program director or program administrator. How do I add the Physical Medicine & Rehabilitation structured reference letter as a requirement in my program description?
- I am a Psychiatry program director or program administrator. How do I add the Psychiatry structured reference letter as a requirement in my program description?
- How do I update multiple program descriptions at once?
- I am an Orthopedic Surgery program director or program administrator. How do I add the Orthopedic Surgery structured reference letter as a requirement in my program description? See all 29 articles
File reviewer setup
- What are the differences between the three file reviewer access levels?
- How do I add and edit a file reviewer?
- How can I create a custom filter?
- How can I view global filters?
- How do I export a list of file reviewers and view the number of applicants?
- Who has access to notes left by File Reviewers in applicant files?
File Review
- ★ When can programs access applicants’ documents?
- How are U.S. allopathic medical graduates classified in CaRMS Online?
- What filters can I use to evaluate MCCQE scores from different years?
- How do I evaluate MCCQE scores from different years?
- Why were the MCCQE examination filters changed in CaRMS Online?
- I am reviewing applications and notice that an applicant has a reference from a physician NOT practising in the same discipline as the program. Is there a reason why? See all 36 articles
Interviews
- I am having issues updating my program's interview offer statuses, what could be wrong?
- Can programs send a message to applicants who are “Selected for interview”?
- What happens if we notify an applicant that has already been notified previously?
- Is there a deadline to update interview statuses?
- How does the interview process work for programs?
- What do we do if we are not conducting interviews in the current match/iteration? See all 28 articles
Ranking
- Do we have to remove Withdrawn candidates from our Rank Order List?
- Can our program obtain a template of the unranked applicant form?
- My program did not receive any applications. Do we still need to submit a Rank Order List?
- How do I use one spreadsheet to update rank order lists for multiple program sites?
- How do I submit our program's rank order list?
- How do I view the status of unranked applicant forms? See all 15 articles
Match results
Second iteration and post-match process
- Our match offers a second iteration, is participation mandatory for programs with unfilled positions after first iteration?
- How does the Post-match Process differ from first and second iteration?
- What can be modified within program descriptions in the post-match process?
- How does the post-match process work?
- How can we include our program in the post-match process?
- Can our R-1 program change stream designations in the Post-Match Process? See all 7 articles