CaRMS Help Center
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Match Overviews
CaRMS General Information
- ★ How does the CaRMS match work?
- ★ What is CaRMS' role in the match?
- ★ Is there anything CaRMS does not do?
- Is my information safe?
- What does CaRMS do?
- What is a program?
Eligibility
- ★ As an IMG, do I have to be a permanent resident in Canada?
- ★ I am an IMG, what can I do to prepare for the match?
- ★ I am a CMG, what can I do to prepare for the match?
- Would a 'one year' post-graduate training program in the US (not residency) make me ineligible for first iteration of R-1?
- How do I apply to CaRMS if I am an IMG?
- Do application requirements vary by province?
Applicants
CaRMS Online usage -- Applicant
- I never participated in a match and I did not use the token that was issued the year I graduated. Is my token still valid?
- How do I register for a CaRMS Online account?
- I have recently changed my name. How do I update my application?
- How do I create a bilingual account/application?
- How do I participate in a match?
- Is there a fee associated with the CaRMS application?
Completing 'My Information' section
- I am currently a resident, what do I enter in the licensure section?
- What information should my application include?
- What do I add in Profile - Personal Information?
- What do I add in Profile - Language skills?
- What do I add in Licensure?
- How do I add in Achievements and interests in CaRMS Online?
Completing 'My Information': Examinations
- What documents can and cannot be shared/transferred from physiciansapply.ca?
- How can I tell if my examinations were successfully transferred from physiciansapply?
- What do I do in physiciansapply.ca transfers?
- What do I add in United States Medical Licensing Examination?
- What do I add in the Examinations - Language section?
- What do I add in Examinations - Certifications?
My Documents
- What is the status of my document?
- What do I do in Documents - Personal letter?
- What do I do in Documents - Attach document?
- What do I do in Documents - Letters of reference?
- Has my document been scanned?
- What is an MSPR?
'My Documents': Document Tracking
- Do programs have access to my document tracking section?
- What are the different document statuses in my document tracking section?
- Is there a limit to the amount of documents that I can have in the document tracking?
- Why can't I view certain documents in the document tracking?
- What is the purpose of the "archive" feature in the document tracking section?
- Some of my reference letters in the document tracking section have a status of submitted, while some have the status of scanned. Can I assign these reference letters?
Reference materials
- ★ Can my referee send a reference letter before a match opens?
- What is the FM/EM reference form and how can it be submitted by my referees?
- Can a reference letter from a physician who is also a family member/relative be used?
- Is there a way to confirm my reference letter request was sent to my referee via email after I submitted it?
- I submitted an LOR request to a referee that I no longer require. Is there any way to delete this request from my application?
- Can reference materials be submitted using an extra documents coversheet?
'My Documents': Translation requests
- What do I do in Documents - Translation requests?
- Do all applicants have access to CaRMS’ translation services?
- How do I submit a document for translation?
- How can I cancel a translation request?
- What happens if I don’t request translation before the request deadline?
- Can I track the status of my translation requests?
My Application
- Can I apply to a program where I don't meet the BPAS requirements?
- What do I need to know about how my application data is shared with the CMPA?
- How can I print or review my application?
- What do I do in My application - Declaration?
- What are all the different application streams in the R-1 Match?
- How do I select and apply to programs?
File Review guidelines/overview
Interview guidelines/overview
- Do I schedule my interviews through CaRMS?
- Will I be expected to travel to Canada for my interviews even if I am still abroad?
- Will I ever have to pay for an interview?
- How does the interview process work for applicants?
- What are my rights as an applicant?
- How and when will I be invited to interviews?
Ranking
- Should I rank a program if I’m not sure I want to train there?
- How can I participate to the Second Iteration since I did not submit a Rank Order List for the First Iteration?
- Can I have a copy of my Rank Order List (ROL)?
- How do I know if I submitted my rank order list successfully?
- How do I submit my rank order list as a couple?
- How do I submit a rank order list as an individual?
Match Results
- ★ How does CaRMS audit the match results?
- Will my undergraduate office notify me automatically if I opted-in to share my results and I go unmatched?
- How does the matching process work?
- How do I access my match results?
- What is a return of service (ROS) agreement?
- Do I have to train where I matched?
Second iteration and post-match process
- Are there any interviews in the second iteration of a match?
- In the R-1 main residency match, will any unused program credits from the first iteration be carried over to the second iteration?
- In the R-1 main residency match, what fees are involved for the second iteration?
- If I applied to a program in the first iteration, will I have to re-apply to that program in the second iteration?
- What are the differences between the first and second iteration of R-1?
- Will my application and documents from First Iteration be carried over into Second Iteration?
Referees
CaRMS Online usage -- Referee
Reference guidelines
- How do I modify my referee preferences?
- How do I archive a reference request?
- How do I create an inline letter on CaRMS Online?
- How do I upload a reference letter on CaRMS Online?
- How do I add a reference request to my reference list?
- As a referee, what are my responsibilities in the CaRMS process?
Reference document types
Reference deadlines
Undergraduate offices
CaRMS Online usage -- UGME
- I am the new Undergraduate admin, how do I get a CaRMS Undergraduate account?
- How do I access the class list?
- Why is one of our students not appearing on our undergraduate portal account class list?
- How do I change a student's Date of Graduation?
- How do I upload an MSPR for one of our students from my UG Portal account?
- How can an international school with no CaRMS account upload an electronic MSPR or Transcript for a student?
Counselling your medical students during the application process
GENERAL INFORMATION
- As an Undergraduate Office user, what are my responsibilities in the CaRMS process?
- What is CaRMS’ relationship with universities and programs?
- What policies govern the use of CaRMS services?
- How can an international school with no CaRMS account upload an electronic MSPR or Transcript for a student?
- How can the UG office access match results from previous years?
Guidelines for class lists, transcripts and MSPRs
Match Results
- When will my list of students who are unmatched be available and how can I access it?
- If a student chooses not to answer the consent form, will the undergraduate office receive a match status?
- If a student is unmatched and has opted in to sharing their status, what will be shared with the undergraduate office?
- How can students opt out of sharing their unmatched status with their undergraduate office?
- How can students opt in to sharing their unmatched status with their undergraduate office?
- How can the UG office access match results from previous years?
Postgraduate offices
CaRMS Online usage -- PGME
PGME Guidelines
- What is Best Practices in Application and Selection (BPAS)?
- Why are we integrating of BPAS principles into CaRMS Online?
- What kind of support will be provided for faculties regarding new functionalities in CaRMS Online?
- Why are we integrating interview offer notifications in CaRMS Online?
- What are Interview offer notifications?
- How are faculty of medicine match fees calculated?
Match Setup
- What is the program code and how to interpret it
- How can I edit the program description?
- What can I do in Program descriptions?
- How do I edit the Master program description?
- What is the Master program description?
- How do I manage quota?
Match Approvals
Match Results
Second Iteration and Post-Match Process
Program directors and administrators
Program directors and administrators - Guidelines
- Why are we integrating of BPAS principles into CaRMS Online?
- What is Best Practices in Application and Selection (BPAS)?
- What kind of support will be provided for faculties regarding new functionalities in CaRMS Online?
- Why are we integrating interview offer notifications in CaRMS Online?
- What are interview offer notifications?
CaRMS Online usage -- program directors and administrators
Program description setup
- What if my description for a criteria is longer than the maximum allowed characters?
- Are we required to add the BPAS requirements for both the CMG and IMG streams?
- Will CaRMS prevent an applicant from applying to a program if they don't meet the BPAS requirements?
- Can the BPAS requirements change each year?
- Do the BPAS requirements have to be the same for all programs at our university?
- How many additional sections do we have to complete for BPAS?
File reviewer setup
File Review & Interviews
- How do I interpret results for the MCCQE Part I and MCCQE Part II?
- How do I compare the new MCC QEII scores with the old MCC QEII exam scores?
- How do I compare new MCC QE1 exam scores and old MCC QE1 exam scores?
- What should a program do if no applicants have applied to their program?
- Will the program(s) get a notification if a document is assigned after File Review?
- Who can request batch downloads of applications?
Interview process
- How do I select multiple candidates at once to change their interview status?
- When completing the Excel sheet for interview offer status, do we have to type in the answer for each applicant, or can we use copy/paste?
- When can we start completing our applicant’s interview statuses?
- How and where will we send interview invitations?
- Will I be able to use the interview communication feature to filter applicants for our rank order list (ROL) to show only those that were invited to interviews?
- How does the interview process work for programs?
Ranking
Match results
Second iteration and post-match process
File Reviewer
File Review guidelines/overview
- As a file reviewer, what should I be aware of when considering applications from international medical graduates (IMGs)?
- As a file reviewer/interviewer, what are my responsibilities regarding the security of information?
- As a file reviewer/interviewer, what are my responsibilities regarding the security of applicants’ information?
- As a file reviewer/interviewer, what are my responsibilities in the CaRMS process?
Promoted articles
- As an IMG, do I have to be a permanent resident in Canada?
- I am an IMG, what can I do to prepare for the match?
- How does the CaRMS match work?
- What is CaRMS' role in the match?
- Is there anything CaRMS does not do?
- I am a CMG, what can I do to prepare for the match?
- Can my referee send a reference letter before a match opens?
- How does CaRMS audit the match results?