CaRMS Help Center
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Applicants
CaRMS Online usage -- Applicant
- I never participated in a match and I did not use the token that was issued the year I graduated. Is my token still valid?
- What do I need to know about how my application data is shared with the AFMC?
- How do I register for a match?
- Can I submit a bilingual application?
- Is there a fee associated with the CaRMS application?
- How do I log in to CaRMS Online?
Completing 'My Information' section
- I am currently a resident, what do I enter in the licensure section?
- What do I do in My application - Declaration?
- I have recently changed my name. How do I update my application?
- What information should my application include?
- What do I do in Documents - Document return?
- What do I add to Experience - Publications / presentations?
IMG-SPECIFIC
Completing 'My Information': Examinations
My Documents
- What are the instructions for uploading my photo?
- Does CaRMS have an MSPR/Dean's letter template that an international school can use?
- I am planning to apply to a subspecialty match with CaRMS, do I need to update my proof of citizenship?
- Do I need to create a specific record for my undergrad transcript if it is included in my medical school transcript?
- What happens if I don’t request translation before the request deadline?
- Is there a limit to the amount of documents that I can have in the document tracking?
Reference materials
- What is the FM/EM reference form and how can it be submitted by my referees?
- Can a reference letter from a physician who is also a family member/relative be used?
- Is there a way to confirm my reference letter request was sent to my referee via email after I submitted it?
- Can reference materials be submitted using an extra documents coversheet?
- What if my referees aren’t able to provide reference materials until after the translation request milestone has passed?
- Which documents are considered reference materials?
My Application
- How can I be sure my applications to programs are status Submitted?
- What are all the different application streams in the R-1 Match?
- I am an IMG, what can I do to prepare for the match?
- Can I apply to multiple program streams?
- What does it mean when a program has multiple streams?
- Is there a limit on how many programs to which I can apply?
File Review guidelines/overview
Interview guidelines/overview
- ★ How does the interview process work for applicants?
- ★ How and when will I be invited to interviews?
- ★ What happens if I was asked inappropriate questions during my interview?
- Will I be expected to travel to Canada for my interviews even if I am still abroad?
- I applied to the first iteration, but I didn’t receive any interviews so I didn’t submit an ROL. Do I need to withdraw to enter the second iteration?
- What are my rights as an applicant?
Ranking
- How can I participate to the Second Iteration since I did not submit a Rank Order List for the First Iteration?
- Can I have a copy of my Rank Order List (ROL)?
- What is the status of my Rank Order List ?
- How do I submit my rank order list as a couple?
- How do I submit a rank order list as an individual?
- What is couples ranking?
Match Results
- ★ What is the post-match process?
- How does the matching process work?
- Can an applicant that participated in the first iteration but not the second iteration of the match apply for the post match process?
- How do I access my match results?
- What is a return of service (ROS) agreement?
- Do I have to train where I matched?
Second iteration and post-match process
Referees
CaRMS Online usage -- Referee
Reference guidelines
- How do I modify my referee preferences?
- How do I archive a reference request?
- How do I create an inline letter on CaRMS Online?
- How do I upload a reference letter on CaRMS Online?
- How do I add a reference request to my reference list?
- As a referee, what are my responsibilities in the CaRMS process?
Reference document types
Reference deadlines
Undergraduate offices
CaRMS Online usage -- UGME
- I am the new Undergraduate admin, how do I get a CaRMS Undergraduate account?
- Why is one of our students not appearing on our undergraduate portal account class list?
- How do I change a student's Date of Graduation?
- How do I upload an MSPR for one of our students from my UG Portal account?
- How can an international school with no CaRMS account upload an electronic MSPR or Transcript for a student?
- Why can't I select the English language option when uploading a student's MSPR or Transcript in the UG Portal?
Counselling your medical students during the application process
GENERAL INFORMATION
- How can I change a student's date of graduation in the UG Portal?
- As an Undergraduate Office user, what are my responsibilities in the CaRMS process?
- What is CaRMS’ relationship with universities and programs?
- What policies govern the use of CaRMS services?
- How can an international school with no CaRMS account upload an electronic MSPR or Transcript for a student?
- How can the UG office access match results from previous years?
Guidelines for class lists, transcripts and MSPRs
- What is the deadline for documents coming from an Undergraduate Office?
- How do I upload or replace an MSPR or Transcript for a student AFTER file review has begun?
- How do I add additional documents?
- How do I add or replace MSPRs and transcripts?
- How do I complete a bulk upload?
- A student has asked me to upload an MSPR and/or Medical School Transcript for them but they are not appearing on my list.
Match Results
Postgraduate offices
CaRMS Online usage -- PGME
PGME Guidelines
Match Setup
- How can I edit the program description?
- What can I do in Program descriptions?
- How do I edit the Master program description?
- What is the Master program description?
- How do I manage quota?
- What do I do in Match participation?
Match Approvals
Match Results
Program directors and administrators
CaRMS Online usage -- program directors and administrators
Program description setup
File reviewer setup
File Review & Interviews
- ★ How do I compare new MCC QE1 exam scores and old MCC QE1 exam scores?
- How do I compare the new MCC QEII scores with the old MCC QEII exam scores?
- What should a program do if no applicants have applied to their program?
- Will the program(s) get a notification if a document is assigned after File Review?
- Who can request batch downloads of applications?
- How can I print multiple applications in bulk?
Interview process
Ranking
Match results
File Reviewer & Interviewer
File Review guidelines/overview
- As a file reviewer, what should I be aware of when considering applications from international medical graduates (IMGs)?
- As a file reviewer/interviewer, what are my responsibilities regarding the security of information?
- As a file reviewer/interviewer, what are my responsibilities regarding the security of applicants’ information?
- As a file reviewer/interviewer, what are my responsibilities in the CaRMS process?
Promoted articles
- Will the program(s) get a notification if a document is assigned after the beginning of the file review period?
- How does the interview process work for applicants?
- How and when will I be invited to interviews?
- What happens if I was asked inappropriate questions during my interview?
- What is the post-match process?
- How do I compare new MCC QE1 exam scores and old MCC QE1 exam scores?
- How does the interview process work for programs?